Not accountants. Not developers.
PROCUREMENT REIMAGINED
One tool replaces your WhatsApp approvals, Excel trackers, and manual matching.
ConstructionManufacturingEPCOil & GasReal EstateInfrastructureChemicalsPharmaFMCGAuto ComponentsTextilesMining
ConstructionManufacturingEPCOil & GasReal EstateInfrastructureChemicalsPharmaFMCGAuto ComponentsTextilesMining
Intelligence
12 agents. Four missions.
Not a chatbot. Specialised agents phased across 2026, embedded into every stage of your procurement cycle. Agentic layer on roadmap — first agents live H2 2026.
Automation
Agents that handle the routine work your team should not be doing.
Auto-fill PRs from history and rate contracts
Generates weekly board-ready procurement reports
Routes approvals and escalates when SLAs breach
3 Agents
Intelligence
Agents that surface what your data already shows.
Detects split POs, maverick spend, and unusual patterns
Estimates should-cost based on market and historical data
Calculates total cost of ownership beyond unit price
4 Agents
Compliance
Agents that catch compliance issues before your auditor does.
Matches invoices against POs and GRNs with tolerance rules
Monitors vendor GSTIN, MSME status, and document expiry
Tracks payment deadlines and flags compliance risks
3 Agents
Prediction
Agents that flag what is coming before it becomes a problem.
Forecasts material demand from project schedules
Alerts before rate contracts expire so you renegotiate in time
Runs what-if scenarios when milestones shift
2 Agents
The Problem
You already know something is wrong here.
Six problems every mid-market procurement team runs into. Figures below are industry benchmarks.
Industry Avg
$1.2M+
Maverick spend per year
Purchases outside policy because there is no system to enforce it. Nobody knows until audit.
ProDomino · Design Target
Automated policy enforcement on every purchase request before it moves forward.
Industry Avg
15 days
PR-to-PO cycle time
Manual routing through email. Approvers forget. Reminders go unseen. Quotes expire while waiting.
ProDomino · Design Target
Targeting under 5 days with SLA-driven routing and auto-escalation on breach. Actual cycle time validated with pilot customers.
Industry Avg
15%
Invoice error rate
Manual matching of PO, GRN, and Invoice in spreadsheets. Tax miscalculations. Payment disputes.
ProDomino · Design Target
Automated 3-way match with tax tolerance rules. Disputes surface before payment.
Industry Avg
3 days
To get spend data
Finance reconciles spreadsheets from multiple departments. Data is always stale before it arrives.
ProDomino · Design Target
Real-time spend dashboard. Every rupee visible the moment it is committed.
Industry Avg
45+ days
Vendor payment delays
MSME compliance deadlines missed. Penalty interest builds up quietly. Vendor relationships damaged.
ProDomino · Design Target
Payment countdown alerts before deadlines. Zero missed MSME compliance dates.
Industry Avg
6%
Price hike on re-quotes
By the time the PO is approved, the vendor quote has expired. New quote is always higher.
ProDomino · Design Target
Auto-escalation SLA ensures POs are approved before quote validity lapses.
The Flow
One cycle. Eight stages.
01
PR
Need identified. PR created.
MRP calculates net need from project milestones, checks inventory, and creates purchase requests automatically.
PR EngineBudget CheckAuto-PR
Purchase Request: PR-0412
TMT Steel 12mm380 MTIn Budget
Project NameProject Alpha
PriorityUrgent
02
Approve
Routed. Reviewed. Approved.
PR enters configurable approval chain. Auto-escalation and full audit trail with timestamps.
Delegation of AuthorityAuto-EscalationAudit Trail
Approval Chain: PR-0412
L1: Project ManagerApproved
L2: Procurement HeadAwaiting
L3: CFO (>$25K)Queued
03
Source
Vendors compared. Best price found.
System checks rate contracts. If none, floats RFQ. Responses scored on price, quality, and delivery.
Rate ContractsRFQ PortalReverse Auction
RFQ Evaluation: TMT Steel
Tata Steel$620/MTScore: 92
JSW Steel$598/MTScore: 78
Vizag Steel$645/MTScore: 74
04
Order
PO generated. Sent to vendor.
One click converts approved PR into purchase order. Tax calculated automatically. PDF dispatched.
Auto Tax CalcPDF GenerationVendor Notify
PO-0298: Tata Steel
Subtotal (380 MT)$235,600
GST (18%)$42,408
Total Payable$278,008
05
Receive
Goods arrive. GRN posted.
Quantity verified against PO. Quality inspection recorded. Inventory updated across all stores.
GRN vs POQuality CheckMulti-Store
GRN-0156: Received
Ordered Qty380 MT
Received Qty380 MT
Quality CheckPassed
06
Match
PO. GRN. Invoice. Matched.
Three-way matching with configurable tolerance. Auto-clear or flag with line-level detail.
3-Way MatchTolerance RulesExceptions
3-Way Match: INV-4821
InvoiceMatched
POMatched
GRNMatched
4-way matchOn the way
07
Pay
Tax deducted. Payment processed.
Tax deductions by vendor type. Compliance deadlines tracked. Payment through same DoA engine.
TDS / TCSMSME RulesPayment DoA
Payment: Tata Steel
Invoice Total$278,008
TDS (1%)-$2,780
MSME Deadline12 days left
08
Analyse
Every transaction feeds into your analytics.
Spend by category, project, and vendor. Anomaly detection and weekly CXO digests automatically.
AnalyticsAnomaly AlertsCXO Digest
Insights
Spend Savings$184K
Split PO AlertDetected
Maverick Spend$8.2K
Modules
Ten modules. One platform.
Every module connects. Data flows, never gets stuck.
Vendor Management
Tax validation, compliance, scoring.
Purchase Requests
Approvals, audit trail, versioning.
Purchase Orders
3-way matching, tax auto-calc.
GRN + Stores
Multi-store inventory, inspection.
Invoices
Tax deduction, compliance alerts.
RFQ Management BETA
Vendor quotes, evaluation, auction.
Projects + MRP
Milestones, BOM, demand forecast.
Analytics + CXO Q3 2026
Spend intelligence, anomaly detection.
Master Data
Items, vendors, rates, budgets.
Admin + DoA
Roles, approvals, audit log.
Compare
Built for procurement teams who have
Built for procurement teams who have
outgrown spreadsheets.
| ProDomino | SAP Ariba | Tally / Zoho | Procurify | |
|---|---|---|---|---|
| Multi-level approvals | Multi-level DoA | ✓ | ✗ | ✓ |
| Auto 3-way matching | PO · GRN · Invoice | ✓ | ✗ | Partial |
| Multi-project MRP | Built-in | ✓ | ✗ | ✗ |
| Indian tax (GST/TDS) | Native | Partial | ✓ | ✗ |
| RFQ + reverse auction | In beta · Q2 2026 | ✓ | ✗ | ✓ |
| Setup time | Under 2 weeks | 12-18 months | 1-2 weeks | 4-8 weeks |
| Cost (mid-market) | ₹2-5L/yr · pilot pricing | $60K+/yr | ₹15K/yr | $30K/yr |
Compliance
Country-specific. Not bolted on.
Built into core logic. Not plugins. Not config screens.
Live
2026
2026
2027
2027
2027
India: Live Now
Full compliance pack built into core logic. Every transaction respects Indian tax law automatically. Not bolted on, not a plugin.
GST auto-calculation: CGST / SGST / IGST from state codes
GSTIN validation: Check-digit rejection automated
HSN/SAC enforcement: Valid rates verified per code
MSME 45-day rule: Countdown alerts at 30, 15, 7 days
United States: Planned 2026
US compliance for mid-market companies with multi-state operations. Sales tax automation, 1099 vendor tracking, and federal procurement basics.
Multi-state Nexus: Automated sales tax mapping
1099-NEC/MISC: Automated vendor classification
W-9 Vault: Digital collection and expiration alerts
SOC 2 Ready: Audit trails compliant with US standards
United Kingdom: Planned 2026
UK compliance for post-Brexit VAT, Making Tax Digital (MTD), and standard payment terms. CIS deductions for project-based construction accounting.
MTD Ready: Digital record keeping as per HMRC
CIS Automation: Subcontractor verification and deduction
VAT Return: Automatic classification of input/output tax
PPC Metrics: Tracking 30-day payment compliance
UAE: Planned 2027
UAE Federal Tax Authority (FTA) compliance. Ready for the upcoming mandatory e-Invoicing (Tahaneel) and ICV (In-Country Value) certificate tracking.
Tax Invoice Ready: FTA compliant bilingual formatting
Tahaneel Prep: Pre-mapped for XML e-Invoicing
ICV Certificate Vault: Track vendor ICV score impact
Reverse Charge: Automated for foreign services
Singapore: Planned 2027
IRAS GST compliance for Singapore-based firms. Full support for InvoiceNow (Peppol Network) and automated CPF/Levy tracking for procurement staff.
GST F5 Ready: Automated tax return categorization
Peppol Ready: Directly receive and process digital invoices
IRAS Auditor Export: Single-click compliance reports
PDPA Vault: Encrypted PII handling for vendor staff
European Union: Planned 2027
Cross-border EU compliance focusing on ViDA (VAT in the Digital Age) and mandatory e-Invoicing standards (EN-16931). ESG and CSRD reporting readiness.
ViDA Compliant: Real-time transaction reporting ready
EN-16931 e-Invoicing: Unified European standard support
CSRD Metrics: Procurement data for carbon accounting
OSS Ready: One-Stop Shop VAT mapping for EU services
Setup
Designed to go live in under two weeks.
Timeline based on pilot implementation plan. Real customer go-live times confirmed after first pilots complete.
Days 1-3
Configure
Import master data, set approval rules, add users, and map budgets.
Days 4-7
Train
Guided walkthrough, test transactions, and parallel run with existing sheets.
Days 8-14
Go live
Real transactions
"If you run procurement at a growing company, you know the frustration. Your team is sharp. Your processes make sense on paper. But the tools are either too expensive, too shallow, or take months to set up. I spent 13 years sitting in those rooms, hearing the same story. So I built the tool I kept wishing I could recommend. ProDomino handles the depth your company needs at a price it can afford. It goes live in two weeks, not two years."
HM
Harshad A. Mohgaonkar
Enalsys Solutions, Pune
FAQ
Every question you should ask
before choosing a procurement tool.
50+ answers. No marketing jargons.
Implementation
8 questions
Compliance
10 questions
Integration
7 questions
Security
9 questions
Pricing
8 questions
Features
10 questions
Support
6 questions
How long does it actually take to go live?
Two weeks for a standard setup. Complex configurations with multiple projects, approval hierarchies, and integrations may take longer. We work with your team to set up your vendor master, configure approval rules, and complete onboarding at a pace that suits your organisation.
Do we need an IT team or consultants to implement this?
No. Zero IT dependency. If your team can use WhatsApp, they can use ProDomino from day one. No transaction codes, no manuals, no IT tickets.
What data do we need to prepare before starting?
ProDomino has 10 master data points that drive the entire system. The most critical ones to start are your vendor master, item catalogue, approval hierarchy, and rate contracts. We provide Excel templates for all 10. Fill them in, upload, and the system is ready. Most teams complete this in a day.
Can we start with one project or one department and expand later?
Yes. You can start with one project or one department and expand within the system at your own pace. Adding new projects does not require re-implementation. However, if expansion means more users than your current plan allows, a plan upgrade may be needed. Configuration for new departments or complex approval structures may also require additional setup work, this is something we discuss upfront during onboarding
What happens during the 2-week onboarding? Walk me through it.
Phase 1 covers master data import and system configuration: vendor master, item catalogue, approval hierarchy, and compliance settings. Phase 2 is hands-on training with your team on real transactions and workflows. Phase 3 is go-live with full support on standby. The total duration depends on your process complexity and team availability.
What if our procurement processes are not standardised yet?
That is actually the best time to start. ProDomino helps you define and enforce your process as you go. The system is flexible enough to accommodate your current way of working while gradually introducing structure and discipline at your own pace.
Do our vendors need to do anything to be part of the system?
No action needed from vendors to receive POs. They get a PDF by email. If you want them to submit quotes or invoices through the vendor portal, that is optional and takes them 5 minutes to register.
How many people from our side need to be involved in implementation?
Typically one person, your procurement head or operations lead, coordinates the setup. The wider team gets role-specific training in focused sessions. The effort required depends on the number of users, approval levels, and process complexity involved.
Does GST auto-calculate correctly for inter-state and intra-state?
Yes. The system reads the place of supply and vendor state code and automatically applies CGST + SGST for intra-state or IGST for inter-state. No manual selection needed.
Does it handle CGST, SGST, and IGST based on place of supply?
Yes. GST split is calculated automatically from the vendor GSTIN state code and your registered place of supply. Every PO and invoice shows the correct tax split with an inter-state or intra-state badge.
Is TDS deducted automatically for different vendor categories?
Yes. TDS under Section 194C is calculated automatically based on vendor type: contractor, sub-contractor, or transporter. Rates are configured per vendor and applied at invoice stage without manual intervention.
How does the MSME 45-day rule work? Does it alert before the deadline?
Yes. For invoices from MSME-registered vendors, the system automatically sets a 45-day payment deadline and sends countdown alerts at 30 days, 15 days, and 7 days before the deadline. This gives your team enough time to act.
Does it validate GSTIN before a PO is issued?
Yes. GSTIN is validated at vendor registration using check-digit verification. If a vendor's GSTIN is invalid or inactive, the system flags it and can block PO issuance until resolved.
Does it handle HSN code validation and correct GST rate mapping?
Yes. Each item in your catalogue is mapped to an HSN or SAC code. The system validates the code and applies the correct GST rate from the official HSN schedule. Wrong rates are flagged before the PO is issued.
Is e-invoicing supported? Can it connect to the IRP?
Direct e-invoice generation and IRP integration is on our roadmap and not yet available in the current version. All the required data fields (GSTIN, HSN, tax amounts, place of supply) are captured correctly in ProDomino and can be exported for use with your existing e-invoicing tool or CA.
What happens when GST rules change? How quickly is it updated?
GST rule changes are updated by our team within the compliance cycle, typically before the next applicable filing period. You do not need to do anything. The update applies to your account automatically.
Does it support multi-GSTIN for companies with branches in different states?
Yes. You can configure multiple GSTINs for different branch locations. Each transaction is attributed to the correct GSTIN based on the delivery or billing address, ensuring accurate state-wise compliance.
Can it handle Works Contract GST relevant for construction and EPC?
Works contract tax treatment is supported within the GST framework. You can tag vendors and line items as works contract, and the system applies the correct composite or mixed supply GST rate as configured.
Does it integrate with Tally? Will we have to stop using Tally?
Tally integration is currently under development and will be available in V2. In the interim, ProDomino supports Excel export in Tally-compatible formats so your accounts team can continue working in Tally without manual re-entry. You do not need to stop using Tally.
Can it sync with SAP Business One or Zoho Books?
API-based integrations with SAP Business One, Zoho Books, and QuickBooks are on our V2 roadmap. Currently, all data can be exported via Excel or CSV in formats compatible with these systems.
Do we have to re-enter data that is already in Tally?
No. You import your existing vendor master and item catalogue from Excel into ProDomino at setup. Going forward, ProDomino handles procurement. Your accounts team posts the approved transactions into Tally using our export.
Is the integration one-way or two-way live sync?
Currently one-way: ProDomino exports approved transactions for import into your accounting system. Live bidirectional sync will be available with Tally and other accounting tools in V2.
What if our ERP does not have an API? Can we still use ProDomino?
Yes. ProDomino works completely standalone. You do not need an ERP integration to use any feature. The Excel export bridges the gap with any system that accepts structured data.
Can we import our existing vendor master and item catalogue from Excel?
Yes. We provide Excel templates for vendor master, item catalogue, rate contracts, and approval hierarchy. Upload once during onboarding and the system is populated. Bulk updates via Excel are supported at any time.
Can we export all our data from ProDomino at any time?
Yes. Your data belongs to you. Every module has an export function. You can export all POs, invoices, GRNs, vendor records, and analytics to Excel at any time, even if you decide to leave.
Where is our data stored? India or overseas?
All data is stored exclusively on Google Cloud Mumbai region (asia-south1). Your procurement data never leaves Indian soil. This is a hard architectural requirement, not a preference.
Is our data separated from other companies on the platform?
Yes. ProDomino uses strict multi-tenant isolation. Every table in the database has a tenant ID. Every API query filters by it. One company's data is completely invisible to another. This is enforced at the database level, not just the UI level.
Who at ProDomino can see our procurement data?
Only authorised Enalsys personnel for support purposes, and only with a logged reason and a 60-minute session limit. Every support access is tagged as impersonation in your audit log so you can see exactly when and why it happened.
What happens to our data if we cancel the subscription?
You get a full data export before cancellation. After 30 days of account closure, data is permanently deleted from our servers. We do not retain your procurement data after the relationship ends.
Is the platform ISO 27001 certified or does it have any security certification?
Security certification is on our roadmap. As a product in active development, our current focus is building a robust and secure platform. We follow secure coding practices, multi-tenant data isolation, parameterised SQL, and encrypted data transmission. Formal ISO 27001 or SOC 2 certification will be pursued once we reach full feature completeness.
Does the AI process our data securely?
Yes. ProDomino runs all AI features using Enalsys AI, our own locally hosted AI runtime on our servers within India. Your data is never transmitted to any external AI provider such as OpenAI or Google. The AI processes your data, generates the insight, and discards the context. Nothing is stored or shared across tenants.
What is your uptime SLA? What happens if the system goes down during month end?
We target 99.5% uptime on Google Cloud with auto-scaling. Health endpoints are monitored every 5 minutes. In the event of downtime, our team is alerted immediately and response begins within 30 minutes. We communicate status proactively to all customers.
Do you have a backup and disaster recovery plan?
Yes. Database backups run daily with point-in-time recovery. All files and attachments are stored on Google Cloud Storage with versioning enabled. Recovery time objective is under 4 hours for full system restoration.
What exactly is included in the monthly subscription?
Everything on your plan tier: all modules, all users within the limit, support, and updates. No separate charges for standard features. The only additional costs are implementation fee (one-time) and optional consulting retainer.
Are there per-transaction charges or API usage charges on top?
No per-transaction charges. Your subscription covers unlimited transactions. The only usage-based element is heavy AI agent usage beyond your plan's included runs, which applies to very high-volume Enterprise customers only.
What is the implementation fee?
A one-time implementation fee covers onboarding, master data import, system configuration, and team training. This is charged once at the start. There is no recurring implementation charge.
Do vendor users cost extra if vendors access the portal?
No. Vendor portal access is included in the Growth and Enterprise plans at no extra per-vendor cost. You can invite all your vendors to submit quotes and invoices without any additional charge.
What happens when we exceed the user limit?
The system does not block access. You will receive a notification to upgrade your plan. We give you a 30-day grace period to decide before any plan change is required.
How is pricing determined for our company?
Pricing reflects your current process maturity and the features you adopt. We assess your procurement complexity, number of users, and modules required during onboarding and recommend the right plan. You only pay for what is relevant to your business.
What is the minimum contract period?
Monthly subscriptions are available. We also offer annual contracts at a 10% discount for customers who prefer predictable yearly budgeting. There is no lock-in beyond the period you choose.
Is there a free trial or pilot period before we commit?
Yes. We offer a structured 30-day pilot on a limited configuration so you can see ProDomino working with your actual data before committing to a subscription. The pilot is designed to give you a real feel, not a sanitised demo.
Can it handle multi-project procurement?
Yes. This is a core strength of ProDomino. You can run MRP across multiple projects simultaneously, track budgets per project, and see consolidated spend across all sites in one dashboard. Built specifically for project-based industries.
Can approval limits be set differently per department or project?
Yes. The Delegation of Authority engine is fully configurable. You can set different approval thresholds for different departments, projects, budget heads, or item categories. Each rule is independent and auditable.
What happens if a vendor does not use email?
POs can be downloaded as PDF and shared via WhatsApp, printed, or handed over physically. The vendor does not need to be registered on the platform to receive a PO. Digital acceptance tracking is optional.
Can we attach documents to a PR or PO?
Yes. You can attach drawings, specifications, quality requirements, inspection reports, and any supporting document to PRs, POs, GRNs, and invoices. All attachments are stored securely and linked to the transaction permanently.
Is there a mobile app? Can approvals be done from a phone?
ProDomino is a responsive web application that works on any mobile browser. Approvals, PR reviews, and dashboard viewing are all mobile-friendly. A dedicated native mobile app is on the roadmap for a future release.
Can we set rate contracts with validity periods and expiry alerts?
Yes. Rate contracts are stored with vendor, item, rate, validity start, and expiry date. The system sends alerts before a rate contract expires so your team can renegotiate in time. Expired contracts are flagged automatically at PO creation.
Does it handle partial deliveries?
Yes. A GRN can be posted for partial quantities against an open PO. The system tracks cumulative received quantity versus ordered quantity. Partial deliveries are visible on the PO status and flagged for follow-up if outstanding beyond the expected delivery date.
Can we manage multiple stores or warehouses at different project sites?
Yes. ProDomino supports multi-store inventory management. Each project site can have its own store. Transfers between stores are tracked. The MRP engine considers inventory across all stores when calculating purchase requirements.
Is there a vendor portal where vendors can submit quotes and invoices?
Yes. The vendor portal is available on the Enterprise plan. Vendors can log in to view RFQs, submit quotes, track their POs, post invoices, and check payment status. They do not need access to your internal system.
Does the MRP engine work if materials are shared between projects?
Yes. The MRP engine considers inventory across all stores and all projects when calculating net requirements. If a material is available at one site and needed at another, the system flags it for internal transfer before raising a new PR.
What kind of support is available after go-live?
Direct access to our team via WhatsApp, email, and phone. Not a helpdesk ticket system. Not a call centre. Early customers get priority support with fast response times and direct communication.
What is the typical response time if something breaks?
For critical issues affecting live transactions, response within 2 hours, resolution within 4 hours during business hours. For non-critical issues, we respond within 24 hours. We define critical as anything blocking a PO, GRN, or payment.
Is training included or does it cost extra?
Initial training is included in the implementation fee. This covers your procurement team, approvers, and store managers. Refresher training for new joiners is available on request at no extra charge for the first year.
Do you have other customers in our industry we can speak to?
As we are in early access, we will connect you with our pilot customers who have agreed to be references.
Can we request custom features or workflow changes?
Yes. Early access customers have direct input into the roadmap. If a feature request aligns with what other customers need, it goes into the next sprint. Custom configurations specific to your company are handled during onboarding.
What is the roadmap for the next 12 months?
Key items: Tally and ERP integrations (V2), advanced AI agents including demand forecasting and RFX consolidation, mobile app, and expansion of the vendor portal. Early access customers get visibility into the full roadmap and can influence priorities.
Get Early Access
10 companies. Real feedback.
10 companies. Real feedback.
Fraction of eventual pricing.
- ✓ Core modules live · RFQ & Analytics rolling out 2026
- ✓ Target go-live under 2 weeks
- ✓ Indian compliance built in (GST · TDS · MSME)
- ✓ Priority support + roadmap input
- ✓ Pilot pricing locked in for the full contract
Request Received!
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